Terms & Conditions

THE PARTIES. These terms and conditions (“Agreement”) made on the event date selected at checkout is by and between:

  • Provider: H3 Events (“Provider”), and ClientClient’s full name specified at checkout (“Client”).
  • The Provider and the Client are each referred to herein as a “Party” and collectively as the “Parties.”

SERVICES. The Provider agrees to provide the following services to the Client: Service(s) specified at checkout.

  • Hereinafter known as the “Services.” The Provider agrees to provide the Services specified at checkout to the Client.

EVENT INFORMATION. The Provider shall provide the Services for the following:

  • Event Location: Event address specified at checkout.
  • Event Date: Event date specified at checkout.
  • Event Time: Event start time and end time specified at checkout.
  • Hereinafter known as the “Event” and the Provider will arrive before the event start time to set up for the Services.

PAYMENT. The Client shall pay the total dollar amount specified at checkout (“Rent Amount”), or an available installment amount offered by Affirm via H3 Events website, for the rental of the Services for the duration of the Event. The Rental Amount shall be paid on the website at checkout. If your payment is split into multiple invoices, the initial invoice must be paid in order to book the service. The remaining invoices must be paid no later than 7 days prior to the booking date.

  • Refunds: All of our services/products are Non-Refundable. Payments will not be refunded, unless we are unable to perform our services due to reasons in H3 Events’ control.
  • Overage: Any overage in time must be paid before additional hours will be provided. If the Event ends earlier than expected, no refund will be given.
  • Date, Time and/or Location Changes: Any date, time and/or location change requests must be made in writing at least 7 days in advance of the Event. The possibility of a given date, time and/or location change is subject to availability and the receipt of a new agreement to replace this Agreement. Both Parties must consent to such changes.
  • Rights to Media: Rights to any and all media taken and generated by and of H3 Events equipment and team shall be the property of the Provider. The Client grants permission to use any and all media generated by and of H3 Events equipment and team through the course of the Event for any purpose, including promotional purposes, waiving any claim to libel, invasion of privacy, or similar perceived damages. The Provider will also share any and all requested media with the Client following the event.
  • Taxes: All applicable taxes will be applied and made known at the time of checkout.
  • Equipment Failure: Should the Provider fail to provide fully operational Services equipment for the Event based on the booking, the Client’s only remedy will be a full refund. In such event, the Client waives any claim on further consequential damages or liability. If only partial services can be provided due to conditions beyond the control of the Provider, no refunds will be provided.

TERMS AND CONDITIONS. The Provider and the Client agree to the following Terms and Conditions:

  • Operations: The Provider will deliver, set up, and remove the booked equipment from the Event’s location. The Provider agrees to have a qualified technician either onsite or virtually available to maintain, operate and help troubleshoot issues that may arise with H3 Events’ equipment.
  • Space and Placement: The Client will arrange for appropriate space and access for the Services to be provided at the Event’s venue along with necessary power. The Provider shall provide specifics related to space, shelter, power, and whatever else is deemed necessary and must be met for the setup conditions to be considered adequately met.
  • Damage to Equipment: The Client will be responsible for any damage or loss to the Provider’s equipment due to misuse by the Client or any guest of the Client and in the case of theft or damage (due, but not limited, to fire, flood, or earthquake). If the Provider judges the weather, space or environment during the course of the Event to be inclement and thus unsafe, they reserve the right to cease operations for the safety of the equipment and of the Event’s attendees, in which case no refund will be given.
  • Liability and Indemnification: The Provider will not be liable for direct, indirect, incidental or consequential damages (including, but not limited to, damages for lost profits or increased expenses) with respect to any claim related to this Agreement and the services provided. The Client will indemnify and hold harmless the Provider and all technicians who are independent contractors working with the Provider at the time against all liability related to the Event from its date and into the future. The Client will assume all legal fees claimed by third persons, provided that such loss or damage was not caused by the fault or negligence of the Provider or its employees, agents, or subcontractors.

GOVERNING LAW. This Agreement shall be construed and governed in accordance with the laws located in the State where the Event is taking place.

ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the Parties. No modification or amendment of this Agreement shall be effective unless in writing and signed by both Parties.

EXECUTION. The Provider and the Client each represent and warrant to the other that each person executing this Agreement on behalf of each party is duly authorized to execute and deliver this Agreement on behalf of that party.

B2B DISCLOSURE. This section serves as a disclosure statement for our business-to-business (B2B) relationships and interactions. We believe in transparency and openness, and this disclosure outlines the nature of our engagement with other businesses.

  • Purpose of B2B Relationships: Our B2B relationships are established to facilitate mutually beneficial collaborations with other businesses. These collaborations may include partnerships, vendor relationships, service providers, and other business associations aimed at enhancing the overall value chain.
  • Business Integrity: We adhere to the highest standards of business ethics and integrity in all our B2B dealings. Our commitment to honesty, fairness, and accountability is paramount in fostering strong and enduring partnerships.
  • Confidentiality and Data Security: When engaging in B2B relationships, we understand the importance of safeguarding confidential information and data security. Any information shared between businesses will be treated with the utmost confidentiality and handled in accordance with applicable data protection laws.
  • Compliance with Laws and Regulations: We are committed to complying with all relevant laws and regulations governing B2B relationships. This includes, but is not limited to, antitrust laws, intellectual property rights, and any industry-specific regulations.
  • Transparent Communication: Open and transparent communication is key to successful B2B relationships. We strive to communicate clearly and effectively with our business partners, ensuring a shared understanding of goals, expectations, and timelines.
  • Conflict of Interest: In the event of any potential conflict of interest, we are committed to addressing the issue promptly and transparently. Our goal is to navigate conflicts in a fair and equitable manner, prioritizing the best interests of all parties involved.
  • Continuous Improvement: We value feedback from our B2B partners and actively seek opportunities for continuous improvement. By working collaboratively, we aim to enhance the quality of our products and services, driving mutual success.
  • Contact Information: If you have any questions or concerns regarding our B2B disclosure or wish to discuss potential collaborations, please contact us at hello@h3events.co or 214-225-0558.

Thank you for considering H3 Events as your B2B partner. We look forward to building strong and mutually beneficial relationships.


H3 Events